EVERYTHING IN ONE SECURE PLACE
Stop hunting through filing cabinets and spreadsheets for employee information. Centralise everything - contacts, contracts, training records, appraisals - in one secure system. Bank-level encryption protects sensitive data while making everyday management effortless.
Zone A - Production Floor
PPE compliance check
In progress...
Machine guards in place
Pending
00:07
Time elapsed
Employee information scattered across filing cabinets, spreadsheets, and email threads creates chaos and compliance risks. Our HR module centralises everything, keeps it secure, and makes it accessible when you need it. From onboarding to offboarding, manage the complete employee lifecycle.
From chaos to control
Add employees with their key details - contact information, role, department, start date, and employment type.
Store contracts, ID copies, certificates, and any other documents securely. Set expiry reminders for renewals.
Record completed training and qualifications. Get alerts when certifications are expiring.
Track absences, conduct appraisals, handle disciplinary records - everything documented and accessible.
Information in multiple places
Expired certifications missed
Insecure personal data storage
Hours searching for documents
Incomplete employee records
Everything in one place
Automatic expiry reminders
Bank-level encryption
Instant search and access
Structured, complete profiles
Organised, secure, and accessible
No more hunting through files and spreadsheets. All employee information, documents, and history in one searchable system.
Sensitive personal data deserves serious protection. Encryption, access controls, and audit trails keep information secure.
Training certifications, right-to-work checks, and document renewals - get alerts before they expire.
Every change is logged. Know who accessed what and when. Complete accountability for compliance.
Everything you need for employee administration
360-degree employee view with encrypted PII. Employment details, right-to-work documentation, probation tracking with automated status. Computed properties: age, birthday detection, days employed.
Contract version management with full history. E-signature support for digital signing. PDF export for professional documentation. Track weekly hours and contract type.
Annual holiday allowance tracking with accrual calculations. Regional public holiday rules for England, Scotland, Wales, and Northern Ireland. Follow public holiday rules toggle per employee.
Fully encrypted bank details using AES-256. Position-based pay rates with hierarchical structures. Expense record management with approval workflow.
Performance review creation and tracking with attachment support. Wellbeing checks and return-to-work interviews. Disciplinary action tracking with outcome recording.
Secure S3-backed document storage. Document expiry alerts with 30-day advance warning. Upload contracts, certificates, ID copies, and any employee documents.
See how different businesses organise employee information
High turnover, seasonal staff, and multiple locations
Streamlined onboarding, complete records across sites
Strict compliance requirements and certification tracking
Never miss a certification renewal, CQC ready
CSCS cards, training certificates, and subcontractor management
All certifications tracked, site-ready documentation
Part-time staff, variable schedules, and multiple stores
Organised records, simplified HR administration
Qualifications, CPD tracking, and performance management
Professional development tracked, appraisals documented
DBS checks, safeguarding training, and qualification verification
Safeguarding compliance, Ofsted ready
We use bank-level encryption for all sensitive data. Access is controlled by role-based permissions. Every access and change is logged for complete accountability.
You can configure what employees can see and update. Common setups allow employees to view their profile and update contact details while restricting access to sensitive HR information.
Set an expiry date when uploading any document. The system sends reminders before the expiry date - typically 30, 14, and 7 days before.
Yes. We can help you import employee information from spreadsheets or other HR systems during setup.
Yes. The system is designed with GDPR in mind - from data minimisation to access controls, data retention, and subject access request support.
All personally identifiable information is encrypted with AES-256 field-level encryption — names, email, NI numbers, passport details, addresses, phone numbers, dates of birth, and bank details all use custom encrypted database fields. Data is encrypted at rest and in transit.
Yes. The system supports regional public holiday rules for England, Scotland, Wales, and Northern Ireland separately. Each employee can be assigned to their correct region, and holiday calculations automatically use the right public holiday calendar.
Centralise everything, secure sensitive data, and never miss an important renewal.
Copyright © 2026 Assistant Manager. All rights reserved.